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information and documents; moreover, the collaboration
among different subjects involved in the process was
too complicated.
According to statistics, both SIAD Macchine Impianti
and SEH manage an average of 1000 state changes
and transmittals of documents for every single contract.

A new way to work thanks to EDM

To manage this complex set of processes, SIAD
Macchine Impianti decided to adopt a dedicated
solution capable of managing multiple contracts
with pre-approved templates and configurable
clauses.
Errevi System has been selected by SIAD
Macchine Impianti among other realities to
implement this solution because it demonstrated
its capabilities to provide an application based on
a Knowledge Management and Business Process
Workflow Management platform.
SIAD Macchine Impianti can now rely on a
scalable and flexible framework able to respond
to future needs of other business areas.
Given the impressive results after introducing the
software to SIAD Macchine Impianti, the project
was extended to its Chinese subsidiary.
According to Claudio Sangaletti, SEH General
Manager: “EDM software, by Errevi System, is
based on a proprietary framework named KBS
5.0. The SIAD Group’s engineering companies
chose to adopt it because it allows handling the
documentation of many contracts simultaneously
and our users, regardless of where they are
connected, can edit and share information and
or SIAD Macchine Impianti SpA and SIAD documents easily and safely. One of the strengths
Engineering (Hangzhou) Co. Ltd. (SEH), to of EDM is that you can personalize the system
manage an engineering contract means to according to your needs and specific contractual
Fhandle hundreds of documents of different requirements”.
type such as Office, PDF, CAD drawings and image EDM allows the two SIAD’s companies to configure
files. These documents have different requirements, various parameters, for each contract, in complete
scope and size and are shared among different autonomy:
departments inside the organization and outside issued • definition of pre-approved templates and
to clients and suppliers. contract clauses;
For every contract, all the documents follow a complex • definition of document stages combinations
and different approval process consisting of progressive to create templates and assign a progress
stages. percentage;
Customers are allowed to check, comment and approve • definition of plants registries;
documents before the files move from one stage to • customizable WBS list;
another. The two SIAD Group’s companies needed to • definition of numbering standards for
easily track all the exchanged documents by means of documents and transmittals.
transmittals - which reported all relevant information and
data - and then to archive them in the system.
In the past, the companies managed these complex An easy interface to use and share

projects using information technologies with limited Thanks to a web interface, SIAD’s users can now
functionalities that were unable to give a complete access to all information and documents from
overview of the contract situation. It was hard to share everywhere and the consultation is easy with no

IndustrIal Plants - May 2018
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